Legal Secretary
Brussels
Open-ended
Selection & Interim
Are you a fluent Dutch speaker with excellent English skills and a good grasp of French? Do you excel in diary management and possess a keen eye for detail? Our client, a dynamic law firm, is seeking a proactive Legal Secretary to join their team. In this role, you will provide essential support to fee earners, manage diaries, coordinate meetings, handle travel arrangements, and ensure efficient communication within the team. If you're ready to showcase your administrative expertise and contribute to a diverse and inclusive work environment, apply now for a competitive salary package, flexible working hours, and the opportunity to make a difference every day.
Description
- Proactively manage and maintain fee earner diaries; coordinating meetings with internal and external clients, ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges;
- Organising meetings, ensuring rooms and conference facilities are booked, liaising with attendees if necessary both internal and external and making sure that any required catering and technical equipment is in place;
- Organising agendas, presentations and meeting papers, including print production and timely distribution;
- Proactively engage with and assists fee earners regarding work requirements and encourages and supports all team members to utilise the team;
- Communicates with fee earners to keep them appraised of a task's status;
- Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials;
- Ensuring accurate and timely use of their practice management system to facilitate matter opening, maintenance, closure, and archiving;
- Client onboarding, setting up correct client master data of the recipient and other details that will show on the face of the invoice;
- Dealing with external and internal telephone calls and queries in a professional manner and relaying messages to the relevant person;
- Arranging travel bookings, including visas, flights, taxis, accommodation, and rental cars;
- Provide administrative support to fee earners with conflict searches and conduct audit requests in an optimal way;
- Work collaboratively with the rest of the legal assistant team to provide comprehensive personal assistant and administrative support;
- Seeking opportunities for process improvements, applying improvements and share knowledge.
Your profile
- Fluent Dutch speaker with an excellent level of English (written and spoken) and a very good understanding of French;
- Previous experience in a similar role in a fast paced environment: professional services firm or law firm;
- Proficient in Microsoft Office;
- Excellent diary management;
- Demonstrate flexibility, and ability to manage a high workload and meet tight deadlines;
- Discretion in dealing with confidential matters;
- Excellent attention to detail, ability to work quickly and accurately under pressure;
- Proactive and able to use initiative and work with minimal supervision;
- Ability to meet business demands and work with demanding stakeholders;
- Very organised, and can plan, impact and influence;
- Team player with can-do attitude and able to go the extra mile when needed;
- Interpersonal understanding and problem-solving ability.
Offer
- Monthly salary indication: up to € 5500
- Good salary package + benefits;
- Flexible working hours;
- Teleworking;
- An environment where diversity and inclusion underpin the way our client live their values and everything they do;
- They believe that everyone has a voice and that everyone's voice counts;
- They are committed to providing an inclusive working environment and culture across their global business, where everyone can bring their authenticity to work.
