Personal Assistant
Belgium - no specific region
Open-ended
Selection & Interim
Are you a highly organized individual with exceptional multitasking skills? Our client is seeking a talented Personal Assistant to join their dynamic international team. Take on the challenge of supporting lawyers in a prestigious firm, managing calendars, documents, client contacts, and more. If you have a degree in administrative management, experience in a professional services environment, and fluency in English, German, and French, this role is perfect for you! Show off your communication and problem-solving skills in a rewarding position where you can truly make a difference. Competitive salary and a supportive work environment are waiting for you! Apply now!
Description
The personnal assistant shall assist the lawyers in providing a professional, responsive and highquality service to the firm's clients :- Organise and prioritise workload and keep a level-headed approach in a busy working environment.
- Take accurate and comprehensive telephone messages for lawyers and deal with queries from internal/external callers helpfully and professionally.
- Arrange conference calls, lunches, travel and help with the preparation of internal and external meetings and events.
- Maintain up-to-date filing systems to allow lawyers to find and use documents easily. Assist with document management including the secure storing/archiving of files.
- Format, photocopy, scan, print and bind documents as required.
- Produce accurate, attractive and well-presented documents from unformatted text and data using PDF, Word, PowerPoint, and Excel and in line with the firm's house style.
- Effectively manage lawyers' Outlook calendar.
- Efficiently use the various company IT systems.
- Pro-actively manage lawyers' client contacts using the firm's contact database.
- Client billing and follow-up on outstanding bills with client administration.
- Ensure that lawyers' time is entered on our time management system.
- Prepare and follow up on lawyers' expense notes.
- Work closely with lawyers to keep their online bio updated.
- Open new client matter accounts and draft engagement letters.
- Perform any other duties as requested by lawyers or the Practice Manager in the general interest of the office.
Your profile
- A degree in administrative management or equivalent. Experience can be a substitute for qualifications.
- Experience in a similar role in a professional services environment, with preferably an advanced knowledge of all aspects of secretarial management.
- Excellent knowledge of English, both written and spoken; fluent in German and French.
- Strong written communication and computer skills with advanced knowledge of PDF and MS Office tools.
- Must be adaptable to various competing demands, trustworthy.
- Able to demonstrate discretion towards colleagues, clients and external relations.
- A reliable and attentive to detail with time management skills.
- Demonstrates a helpful and can-do attitude.
- Strong listening and problem solving skills.
