Trademark Administration Officer

Are you a detail-oriented individual with a passion for intellectual property? Our client is seeking a dynamic Trademark Administration Officer to join their rapidly expanding team. In this role, you will be responsible for managing IP files, providing support to attorneys, handling correspondence, and staying up to date with industry trends. If you have a Bachelor/Master Degree, proficiency in French/Dutch/English, and a proactive attitude, this is the opportunity for you! Enjoy a competitive salary, flexible working hours, and a supportive work environment that encourages growth and development. Take the next step in your career and apply now!


Take care of the administration of the different general IP services. Provide support to attorneys and Paralegals by creating and maintaining documents that are relevant to perform those activities. Manage the deadlines of all IP files with respect to corresponding procedures regarding applications, renewals, searches, oppositions, watches, or any other administrative IP matters such as:
  • Handling the Attorneys’ files: researching and preparing advice and responses in close collaboration with the Attorney, but also incoming and outgoing mail related to our Attorneys’ files. Managing correspondence with agents and official authorities regarding those procedures
  • Checking and verifying databases and official documents to ascertain the accuracy of information
  • Invoicing on a regular basis
  • Participating in training-coaching on IP matters and staying up to date
  • Working according to deadlines
  • Preparing, draft and generate translations, reports, letters and price offers
  • Working according to the guidelines and principles
  • Participating in internal projects

Your profile

  • A master’s degree or bachelor’s degree
  • Starter or Relevant experience in IP
  • A good knowledge of French and Dutch. A good level of English.
  • You have an eye for detail and precision and you are well-organized and efficient
  • You are dynamic, energic, solution-minded and you have a positive team spirit and a sense of responsibility
  • You are client-oriented, pro-active, service-minded and not afraid to work with tight deadlines
  • You have an eager and self-learning attitude


  • Monthly salary indication: up to € 2500
  • A challenging position with a lot of variety in a fast growing organization.
  • An opportunity to develop a wide set of admin and personal skills as a starter in an open-minded environment
which is willing to listen to your ideas and approaches.
  • Monthly salary indication: up to € 2500
  • A full-time contract for an indefinite period.
  • An attractive salary supplemented with other benefits (group and hospital insurance, meal vouchers, eco-vouchers, sport & culture vouchers,…).
  • A good work–life balance with flexible working hours.

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