Office Management Assistant

Are you a dynamic and organized individual looking for an exciting opportunity? Join our client's team as an Office Management Assistant! In this role, you will be the backbone of our office operations, handling administrative tasks, coordinating meetings, and supporting various teams. No prior experience required - just bring your enthusiasm and willingness to learn. Fluency in English and French is a must, with additional languages as a bonus. If you're ready to take on the challenge, showcase your organizational skills and attention to detail with us. Apply now and be part of a diverse and supportive work environment!


  • As part of our Office Management team with our client, you will have a diverse range of tasks to handle.
  • You will take charge of administrative tasks such as managing calls, handling mail, and organizing schedules.
  • Coordination of internal and external meetings will also fall under your purview.
  • Your role will involve assisting in organizing and supporting the office management and reception teams with tasks like ordering supplies, distributing internal mail, and managing calls.
  • You will be responsible for administrative follow-up on contracts and supplier contacts, including checking invoices.
  • At times, you may be required to support the Reception team as needed.

Your profile

  • Candidate should possess at least a Graduate Degree or BTS (Bac +2)
  • Previous work experience is preferred but not required
  • Must be fluent in English and French, additional knowledge of Luxembourgish, Dutch and/or German is beneficial
  • Proficiency in MS Office tools is essential
  • Must be adaptable to different environments
  • Possess qualities such as responsibility, proactivity, and flexibility
  • Demonstrates strong organizational skills, service orientation, dynamism, and attention to detail
  • Ability to maintain diplomacy and discretion in all interactions

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