Finance and admin officer

Our client, a European association, is looking for a Finance and Administrative Officer. They are looking for the best person for the job. They also want you to have room to grow, things to learn and experience to gain. If you see yourself in a mission-driven working environment, in an organisation in its growth phase, please apply even if you do not meet all of the above criteria perfectly.


  • Support the financial management of the organisation including: budget spending monitoring, reporting and optimisation, supporting preparation of financial reports in line with approved budgets in cooperation with the accountant, implementation of financial allocation decisions, support of audit activities, etc.
  • Invoice management from and towards members and service providers, processing invoices / tickets internally and to the accountant, facilitation of payments
  • Administrative support including answering administrative queries, verifying contracts, assisting in ensuring compliance with Belgian law, including filing documents in Moniteur Belge etc.
  • Admin support for preparing grant applications and support in grant execution monitoring and reporting, particularly on the financial side
  • Support the Executive Director in preparing financial documents for the Board
  • Support the Executive Director in other legal, administrative, and HR-related matters
  • Support team and office logistics, including of meetings, events; maintaining office supplies and equipment, making travel arrangements for team members
  • Updating the contacts database
  • Assist in other tasks when requested.

Your profile

  • Minimum of two years’ experience in finance and administration / office management , ideally in a Brussels-based non-profit organisation
  • Written and spoken fluency in English and French
  • Excellence in working with Excel spreadsheets and financial data management systems
  • Professional, reliable and with great attention to detail
  • Well-organised, good at prioritising and meeting deadlines
  • Positive attitude and team-player, while able to work autonomously
  • Proficiency in Microsoft Office Package (PowerPoint, Excel, Word, Ms Teams, etc.)
  • Experience in EU and other grant applications, administration and reporting would be a big plus
  • Legal right to work in Belgium


  • Monthly salary indication: up to € 3500
  • A 1/2 or 3/4 FTE Belgian contract (CDD for a year or CDI negotiable)
  • Attractive compensation package, corresponding to the level of experience and skills of the successful candidate
  • Flexible working style (hybrid office/home setting) with flexible working hours adjusted to the team and personal needs
  • Opportunity to work in a dynamic, diverse, inclusive and international team, and a growing organisation
  • A friendly working environment

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Hi, I'm Camille Francq, senior career advisor,
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