Management assistant

Reference: 10036182 Brussels Open-ended Selection & Interim

Description

• You process correspondence through email and traditional mail;
• You ensure appropriate follow-up and organization of correspondence and documents;
• You open and maintain client files using the organization’s management software;
• You coordinate travel logistics and provide all necessary documentation to support trips;
• You register for seminars and events, managing any related administrative follow-up;
• You create, manage, and follow up on expense reports for the team;
• You monitor deadlines and manage agendas to stay on track with tasks;
• You prepare and review timesheets for accuracy and compliance;
• You create and update draft invoices according to guidelines and feedback from the legal department;
• You assist the accounting team by preparing and sending invoices to clients;
• You prepare and format Microsoft Word documents to ensure uniformity in layout;
• You proofread and check documents for quality and coherence;
• You organize and coordinate in-house seminars;
• You perform various administrative tasks including printing copies and maintaining filing systems;
• If you hold a Bachelor’s degree as a ‘Paralegal Assistant’, you may also be tasked with:
• Conducting investigations and performing statistical or documentary research;
• Locating and developing information that is relevant to cases.

Your profile

• You possess native proficiency in Dutch and/or French, along with a strong command of the other language and English, both spoken and written;
• You have completed a Bachelor’s or Master’s degree in a relevant discipline, such as Office Management, Paralegal Studies, Translation, or similar fields;
• You ideally bring some experience from a comparable position and have a keen interest in a legal context;
• You demonstrate advanced skills in Microsoft Word (including track changes, cross-references, and advanced number formatting), PowerPoint, Outlook (calendar management, email organization), and Excel;
• You show resilience in high-pressure situations and effectively manage multiple tasks simultaneously due to your exceptional organizational skills;
• You maintain a strong focus on detail and are dedicated to delivering quality work;
• You approach challenges with a positive attitude and are eager to take initiative;
• Your character is defined by a dynamic, hands-on, and supportive demeanor;
• You thrive in a team environment while being capable of working independently.

Offer

• Monthly salary indication: € 2501 - € 4500
• Our client offers you a stimulating role that encompasses a wide range of responsibilities within a prestigious Law firm catering to international clients and handling diverse cases;
• A permanent employment contract, a competitive salary complemented by additional benefits, flexible working hours, and the option to work remotely one day per week:
• Meal vouchers, reimbursement for public transportation expenses, health insurance, group coverage, and a 13th-month bonus;
• A modernized office located in an impressive structure, conveniently situated in Brussels, easily reachable by car or with a shuttle service available every 5 minutes;
• Opportunities to engage in various activities such as social gatherings, sports events, and friendly outings.

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