Executive Assistant

Reference: 10036161 Brussels Open-ended Selection & Interim

Description

• You manage calendars and coordinate the planning and scheduling of meetings;
• You proactively handle emails and correspondence, ensuring timely communication;
• You organize meetings and conference calls effectively, facilitating smooth communication;
• You maintain accurate time sheets and assist in preparing invoices;
• You handle filing and archiving tasks to ensure efficient document management;
• You edit and format various documents, reports, correspondence, and other materials as needed;
• You answer and manage telephone inquiries with professionalism;
• You prepare engaging PowerPoint presentations to support team initiatives;
• You perform general administrative and organizational tasks to support daily operations;
• You oversee the process of obtaining signatures, legalizations, and apostilles for necessary documents;
• You coordinate with various service providers, including notaries, domiciliation agents, and banks, to meet operational needs.

Your profile

• Is available to start immediately;
• Is fluent in French, Dutch, and English;
• Has previous experience working as an Executive assistant within a Legal environment and is knowledgeable about the Operations and sectors related to Corporate Law firms;
• Possesses excellent proficiency in online office tools, including the Office Suite;
• Demonstrates exceptional organizational skills and appreciates the significance of meeting deadlines;
• Exhibits a strong commitment to client service and confidentiality, coupled with a detail-oriented approach;
• Is adaptable and thrives in a collaborative team setting;
• Can work independently, take initiative, and effectively juggle multiple responsibilities simultaneously.

Offer

• Monthly salary indication: € 3501 - € 4000
• An opportunity to join a friendly, innovative, and diverse workplace that fosters talent, creativity, and proactive engagement;
• A competitive salary that will be established based on your qualifications and work experience as an employee;
• An emphasis on maintaining a healthy work-life balance.

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