Legal Personal Assistant in Banking & Finance
Luxembourg (City)
Open-ended
Selection & Interim
Elevate your career as a Legal Personal Assistant in Banking & Finance! In this dynamic role, you'll provide vital support to a high-performing team, managing administrative duties and ensuring smooth operations in a fast-paced environment. Utilize your strong communication skills in English, French, and German while coordinating client matters and logistical arrangements. If you have three years’ experience in a legal support function and thrive in a collaborative, proactive setting, we want to hear from you! Join a vibrant team that champions excellence and fosters professional growth. Apply today!
Description
- Your role will involve assisting the Banking & Finance practice by handling a wide range of administrative and organisational duties, as well as providing dedicated support to the Head of Knowledge. This includes managing incoming calls, coordinating schedules, and maintaining contact information.
- You will take responsibility for preparing and updating legal and administrative documents, ensuring accurate formatting, revisions, and proper organisation of files, emails, and various supporting materials.
- You will oversee all steps related to opening and maintaining client matters: gathering KYC documentation, liaising with clients, drafting onboarding and engagement communications, and supporting the billing process.
- You will also conduct RCS queries whenever required.
- You will coordinate logistical aspects for the team, such as planning meetings, arranging room bookings, and preparing travel itineraries.
- You will ensure the follow-up of internal processes, including monitoring time entries and expense reports, and act as the main administrative point of contact for the unit.
Your profile
- You bring a minimum of three years’ experience in a similar administrative or legal support function, ideally gained within a law firm or professional services environment.
- You can express yourself confidently in English, French, and German, both in writing and orally.
- You demonstrate strong interpersonal and drafting abilities, and you collaborate easily with colleagues across the team.
- You are comfortable using digital tools and master the main Microsoft Office applications.
- You work in an organised, proactive manner and are able to take initiative when needed.
Offer
- Monthly salary indication: € 4001 - € 4500
You will join a dynamic team that values service excellence, collaboration, and a positive mindset in all client and internal interactions.
