Executive assistant

Description

Executive Support:

• Provide comprehensive administrative assistance to Executives and Directors, including complex calendar management, meeting scheduling, document handling and signing, digital and physical filing, internal and external communications, event organization, presentation preparation, expense reporting, and travel arrangements.

Meeting & Event Coordination:

• Organize and support meetings across Europe, including travel and hotel bookings, agenda preparation, circulation of documentation, and coordination with local contacts.

Project & Team Support:

• Collaborate with various teams to support ongoing projects and facilitate interactions with internal and external stakeholders.
• Process Improvement
• Drive standardization by creating process descriptions, flowcharts, and checklists. Proactively identify opportunities to enhance workflows and team efficiency.

Meeting Participation:

• Attend meetings when required, take minutes, and ensure follow-up on action items.

Office Management Support:

• Act as a point of contact for office-related matters in the European Head Office, ensuring smooth daily operations in collaboration with other Executive Assistants.

Your profile

• You have a proven track record with over 8 years of experience as an Executive assistant or in a similar role supporting senior leadership.
• You hold a bachelor’s degree in Business Administration, Communications, Organizational Management, Languages, or a related field — beneficial but not required.
• You are fluent in English, both written and spoken. French and Dutch are a plus.
• You have a strong proficiency in the Windows environment and Office 365 tools including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
• You have strong organizational and time management skills.
• You pay excellent attention to detail.
• You manage urgencies and priorities effectively.
• You maintain a positive, focused, and proactive mindset.
• You treat all information with a high level of confidentiality and discretion.
• You take initiative in identifying areas for improvement and driving change.
• You are interested in process optimization and eager to learn new skills.
• You complete work to deadlines and work independently.
• You work effectively as a team member and collaborate well with others.
• You show flexibility and openness to change.
• You express yourself clearly and professionally.
• You demonstrate excellent interpersonal skills to support team collaboration.
• You show awareness of and commitment to business performance targets.
• You actively seek opportunities for self-development and continuous learning.
• You are comfortable working with complex documents and data.
• You demonstrate market and business awareness in your day-to-day work.

Offer

• Monthly salary indication: € 3501 - € 4500

You'll join a dynamic and supportive team where your work truly makes a difference. Our client offers a competitive salary along with a comprehensive package of extra-legal benefits.

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