Office & Finance officer
Brussels
Open-ended
Selection & Interim
Join an international team as an Office & Finance Officer! This exciting role combines office management, HR coordination, and financial oversight, offering you a chance to showcase your skills in a collaborative environment. You will oversee contracts, manage suppliers, facilitate payroll, and ensure compliance with legal obligations—all while contributing to a sustainable mission. If you possess strong organizational skills, a proactive mindset, and the ability to communicate effectively in English (with knowledge of French or Dutch as a bonus), we encourage you to apply for this rewarding opportunity that can lead to a permanent position!
Description
Office Management:- Building Contract – Oversight & renewals
- Landlord Correspondence – Ongoing communications
- Insurance/Legal – Policies & legal coverage
- IT System & Security Maintenance – Infrastructure support & upgrades
- GDPR – Data protection & privacy adherence
- Office Equipment/Environment – Maintenance, upgrades & cleaning
- Supplier Management – Service contracts & relationships
- Restock office supplies
- Coordinate monthly payroll & benefits
- Contracts – Preparation & compliance
- Working Regulations – Update as necessary
- Legal Obligations – Ensure compliance
- Health & Safety – Manage workplace protocols
- Manage external bookkeeper for sales/purchase invoices & transactions
- Liaise with external bookkeeper, accountant & auditor on booking accounts & quarterly VAT filing
- Develop annual budget with Secretary General & Treasurer
- Chase payment of open sales invoices on a monthly basis
- Monitor annual budget and provide monthly financial reporting for Secretary General, Treasurer & Executive Committee
- Manage Working Group & project budgets
- Coordinate funding agreements
- Manage & facilitate payments via credit card and bank transfer for events
- Coordinate event registration & sponsorship invoices with bookkeeper/accountant
- Follow-up on payment of event registrations and sponsorship
- Manage petty cash
- Ensure compliance with legal requirements/obligations
- Monitor bank account balances
- Input bank payments for sign-off by Secretary General
Your profile
- At least 2 years of relevant work experience
- Bachelor’s degree in a relevant field an advantage
- Excellent command of written and spoken English, fluency in French or Dutch a distinct advantage (to liaise with Belgian-based suppliers)
- Good interpersonal skills, engaged, highly motivated, and able to take initiative
- Reliable and adaptable with an accurate and structured work approach
- Strong organisational and time management skills
- Team-oriented mindset
- Proficiency in MS Office and digital collaboration tools; good IT skills
Offer
- Monthly salary indication: € 2501 - € 4000
- A fixed-term contract leading to a permanent contract
- The opportunity to work in an organisation that places sustainability at the heart of its thinking
