Administrative assistant
Brussels
Open-ended
Selection & Interim
Are you an organized professional with a knack for administrative excellence? Join a dynamic team as an Administrative Assistant, where you'll support legal professionals by coordinating schedules, managing meetings, and ensuring seamless operations. Your attention to detail and language skills in French, Dutch, and English will shine as you handle invoicing, travel logistics, and correspondence. This full-time role offers an opportunity to thrive in a customer-focused environment, while being part of an organization committed to diversity, sustainability, and personal growth. Apply now to make your mark in a place that values your contributions!
Description
- You take charge of ensuring the efficient operation of the team’s organization and administrative functions, providing personal assistance with all secretarial responsibilities.
- You coordinate the schedules of legal professionals, managing all internal and external meetings, as well as their participation in conferences and training sessions.
- You initiate new files in accordance with compliance regulations, collaborating closely with the Compliance team.
- You oversee invoicing processes in coordination with the Accounting team.
- You arrange travel logistics for lawyers, including transportation, accommodation, and other necessary travel details.
- You manage a range of administrative tasks professionally, such as drafting, formatting, scanning, printing, and archiving correspondence, reports, legal opinions, documents, and PowerPoint presentations.
- You oversee the mailboxes of the Partners, ensuring timely responses and organization.
- You maintain an exceptionally organized and efficient client database, enhancing overall accessibility and functionality.
Your profile
- Possesses at least 3 years of relevant experience in the field.
- Has a strong proficiency in MS Office applications, including Word, PowerPoint, Outlook, and Excel.
- Demonstrates exceptional fluency in French, Dutch, and English.
- Displays a keen attention to detail and accuracy in all tasks.
- Is exceptionally organized and takes full ownership of their responsibilities.
- Shows adaptability and flexibility in a dynamic work environment.
- Prioritizes client satisfaction and possesses a diplomatic approach.
- Exhibits strong written and verbal communication abilities.
Offer
- A full-time role within an energetic, global organization that embraces a casual, customer-focused approach.
- A chance to demonstrate your skills in a professional and adaptable setting where you can make a meaningful impact and utilize your language skills on a daily basis!
- A company with a European ethos that has prioritized a corporate social responsibility approach for many years, integrating this philosophy into every management decision. Focus areas include promoting diversity and equal opportunity, environmental sustainability, and the personal growth of all team members.
- An attractive compensation package that features comprehensive group and health insurance, meal allowances, and a variety of team-building activities.
