Legal Assistant
Luxembourg - no specific region
Open-ended
Selection & Interim
Join a dynamic team as a Legal Assistant, where you will play a crucial role in ensuring the organization runs smoothly. If you have a passion for the legal field, exceptional organizational skills, and a knack for communication, this is the perfect opportunity for you! Collaborate with clients and internal teams, manage administrative tasks, and support key operations while continuously advancing your career through tailored training programs. If you thrive in a flexible, multicultural environment that values innovation, apply now !
Description
Our client is seeking a dedicated Legal Assistant to join their team. In this role, you will take on a variety of responsibilities that are vital to the smooth operation of the organization. Your tasks will include:- Screening incoming phone calls, inquiries, and requests, and addressing them when suitable.
- Collaborating with clients and both internal and external contacts to maintain effective communication.
- Monitoring administrative aspects of disputes and ensuring proper documentation.
- Maintaining and regularly updating the Client Relationship Management system to reflect accurate information.
- Organizing meetings by securing venues and preparing necessary documents for distribution in a timely manner.
- Arranging business travel itineraries and accommodations as needed.
- Formatting letters, reports, and modifying documents to meet quality standards.
- Facilitating communication between legal professionals and other internal departments to ensure cooperation.
- Managing follow-ups on Know Your Customer (KYC) requirements as required.
- Providing backup support to other team assistants when necessary.
- Coordinating agendas and schedules as needed to optimize workflow.
- Carrying out various secretarial duties, which include archiving files and managing mail, emails, faxes, and courier services.
Your profile
The ideal candidate:- Brings a minimum of 2 years of demonstrated experience as an administrative or personal assistant in a diverse and multilingual setting, with experience in a law firm considered a valuable advantage.
- Possesses fluent proficiency in both spoken and written French and English; knowledge of German and Luxembourgish would be beneficial.
- Is exceptionally organized, meticulous, and proactive, capable of managing confidential information with the utmost integrity.
- Can work independently and precisely under tight timelines, adept at prioritizing tasks amid competing demands.
- Exhibits outstanding interpersonal abilities, maintains a customer-focused approach, and thrives in a collaborative team environment.
- Has advanced skills in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
Offer
Our client offers you:- Monthly salary indication: € 5001 - € 6500
- Outstanding possibilities for career advancement through customized internal training programs aimed at enhancing both technical abilities and interpersonal competencies.
- A dynamic entrepreneurial work atmosphere that values and nurtures talent and innovative ideas.
- Diverse, multicultural teams that foster teamwork and collaboration.
- The chance to engage and connect within a broad network of professionals.
- A flexible hybrid working model that includes opportunities to work remotely.
