Management Assistant
Brussels
Open-ended
Selection & Interim
Join a dynamic team as a **Management Assistant** and play a key role in supporting the Commercial, Litigation & Arbitration department. You will be responsible for a variety of administrative tasks, including case management, preparing invoices and organizing hearings. Ideal for someone with at least 2 years' experience in a similar role, excelling in communication and proficiency in MS Office tools. Our attractive offer includes a competitive salary, fringe benefits and the possibility of teleworking. Seize this opportunity to take up challenges in an environment that values diversity and innovation!
Description
You will be part of the Commercial, Litigation & Arbitration team and will be responsible for ensuring the smooth running of the team by providing administrative support to the lawyers.Your responsibilities will include:
- Providing administrative support to lawyers through a variety of tasks.
- Prepare and follow the billing process.
- Open and manage new files in our management system.
- Assist 3 Partners and 2 Associates and their teams in the day-to-day management of cases: drafting legal documents, finalizing submissions, regularly monitoring deadlines, etc.
- Organize, prepare and monitor hearings within the company.
- Create and update our CRM database.
- Monitor lawyers' legal obligations (such as bar registration requirements).
- Organize meetings, both internal and external, as well as business travel.
- Ensure that all documents are presentable with impeccable layout.
- Manage our lawyers' diaries.
- Create purchase requisitions (PR/PO) for the team and monitor expense reports.
Your profile
The ideal candidate:- Has at least 2 years' previous experience in a similar role as an executive assistant.
- Experience in a law firm would be a valuable asset.
- Excellent communication skills, with a perfect command of written and spoken French and English.
- A good knowledge of and the ability to interact informally in Dutch will be considered a bonus.
- Comfortable using standard MS Office tools.
- Demonstrates strong attention to detail.
- Demonstrates a strong sense of service, while being discreet and diplomatic.
- Demonstrates resistance to stress.
- Is well-organized, proactive and has a professional attitude.
Offer
Our client offers :- Monthly salary indication: € 2501 - € 4500
- An attractive salary based on your experience.
- A full-time, open-ended contract.
- Extralegal benefits including luncheon vouchers, 13th month, health and hospitalization insurance, reimbursement of public transport costs, laptop, smartphone and telephone subscription.
- The possibility of working from home for up to two days a week, with a net monthly teleworking allowance and stipend.
- An office easily accessible by public transport
- Additional time off
- The opportunity to develop your skills and take on new challenges in a working environment where diversity, inclusion, professional and personal balance, and innovative thinking are highly valued.
