Office Assistant
Brussels
Temporary term
Selection & Interim
Are you a detail-oriented professional who thrives in a dynamic office environment? We are looking for an Office Assistant to join a vibrant team dedicated to excellence. In this role, you'll showcase your bilingual skills in French and English while maintaining a polished reception area, managing meeting logistics, and supporting Executive Assistants with precision. Ideal candidates are proactive, organized, and possess a knack for interacting with all levels of staff. If you take pride in creating a warm, professional atmosphere and are ready to make a lasting impression, don't miss this opportunity to elevate your career! Apply now!
Description
- Making sure the reception and client area are constantly professional looking
- Answering, screening and forwarding incoming phone calls while providing basic information
- Serving visitors by greeting, welcoming, directing and announcing them appropriately
- Booking and managing meeting rooms, ensuring all relevant equipment, material and refreshments are provided. Clearing the meeting rooms after each meeting
- Ensuring daily that printers/fax are loaded with paper and that all IT equipment is in order
- Participating in the order and management of office supplies and stock control
- Receiving, sorting, distributing and sending daily mail/newspapers/deliveries/couriers
- Assisting with the organisation of internal events
- Punctually assisting the Executive Assistants of the various departments: filing, archiving documents, assisting with the preparation of document using MS Office.
Your profile
- You are fluent in French and English, both orally and in writing (C2 level)
- You possess a first experience in a similar role - preferably in a similar environment (corporate sector such as another law firm, consulting or finance)
- You take pride in representing the company in a very professional way (smart and corporate presentation)
- You are able to maintain confidential information and you have the ability to field phone calls with enthusiasm, professionalism, tact, common sense and persistency
- You are able to interact appropriately with people of all levels including CEOs/VIPs
- You show an absolute drive towards meeting the highest professional standards to ensure client satisfaction
- You are organised and rigorous, you work with a genuine eye for detail
- You are proactive, resourceful & solution oriented
- You are a good team player and you have a flexible attitude (also towards working hours)
Offer
- Monthly salary indication: € 2501 - € 3500
- A full time interim contract
- Working hours: the reception is open from 8.00 am until 6.00 pm so the two Office Managers work in shifts to cover this schedule. The official working week is 37h30
- The opportunity to work in a quality oriented, corporate environment in very nice offices in the centre of Brussels!
