Payroll & Administration officer

This role involves data management, coordination of medical examinations, processing monthly payroll, managing absences, and resolving payroll-related queries. It requires close collaboration with HR business partners and the finance department to ensure accuracy of payroll data and compliance with regulations.


  • Data Management: Keep the HR Information System and various databases up to date by recording and updating relevant information.
  • Medical Examinations Coordination: Schedule medical examination appointments and handle health insurance affiliations.
  • Monthly Payroll Processing: Manage all aspects of the monthly payroll, including new hires, departures, and changes in terms and conditions. Provide instructions to external payroll service providers, review pay slips, and analyze discrepancies.
  • Address Payroll Inquiries: Handle all payroll-related queries, such as overtime, reimbursements, and other payment issues.
  • Absence Management: Oversee all types of employee absences, including leaves, sickness, and exceptional leave.
  • HR Collaboration: Work closely with HR Business Partners and the HR team to resolve individual payroll issues and maintain close cooperation with the Finance department.
  • Ensure Payroll Accuracy: Maintain accurate payroll records and generate detailed reports.
  • Review Payroll Processes: Regularly review the monthly payroll process to ensure accuracy and compliance.
  • External and Internal Requests: Respond to requests from external payroll providers, administrative bodies, and internal and external auditors.
  • Compensation and Benefits Monitoring: Assist in monitoring salary reviews, bonus calculations, and interest subsidies.
  • Ad Hoc HR Projects: Contribute to various ad hoc projects as required by the HR Manager.

Your profile

  • Bachelor’s Degree in a Relevant Field: You possess a Bachelor’s degree in a related discipline.
  • Experience in HR Administration and Payroll: You have a minimum of 3 years' experience in a role focusing on HR administration and payroll.
  • Proven Payroll Expertise: You have a demonstrated history of successfully processing monthly payrolls.
  • Strong Numerical Skills and Attention to Detail: You exhibit excellent numerical proficiency and meticulous attention to detail.
  • Excellent Organizational Skills: You are highly organized, capable of managing high-pressure situations, and can meet tight deadlines.
  • Bilingual in English and French: You are fluent in both written and spoken English and French.
  • Knowledge of Legal and Regulatory Standards: You have a thorough understanding of the legal and regulatory frameworks, including Labour Law, Social Security, and Taxation.


  • Monthly salary indication: € 4501 - € 5500
Our client offers a fixed-term contract for 1 year ((possibility of a permanent contract).

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