Our client, active in the energy sector, is looking for a Management Assistant. In this role, you will support three people (Head of & Secretary General) in their daily tasks.
- Assist Secretary General in daily work organization, filter emails, Board of Directors, General Assembly.
- General secretariat executives (managing agenda, organizing meetings, events, booking travel, etc.)
- Incoming mail: submit and then deliver to the different departments and/or take action yourself
- Check inbox outlook and report urgent items or approach them proactively
- Compiling files for meetings, conferences
- Answering mail and telephone questions, including general telephone numbers
- Drafting correspondence, typing documents
- Management "Infobox": answer mails if possible, if not forward to colleagues concerned
- Manage current affairs, arrange meeting rooms in JC's absence
- Efficient inter- and intranet searches
- Classifying and archiving documents of various secretariats
- You have 5 years of experience in a similar position.
- You have a very good level in French and in Dutch.
- Ms Office has no secret for you.
- You work in a structured and efficient manner.