Administrative assistant
Brussels
Open-ended
Selection & Interim
Our client, active in public health sector is looking for an administrative assistant. As Administrative Assistant you will report to the Managing Director and your responsibilities will be very diversified.
Note that this role is also possible as a part time (50%).
Note that this role is also possible as a part time (50%).
Description
- Provide administrative support to the managing director
- Prepare presentations, memos, notes, letters, etc.
- Travel arrangements
- Verification and registration of invoices, support budgeting and other financial needs where necessary
- Support the organization of meeting and events
- Provide administrative support to all divisions and functions hosted in the Brussels office:
- Administer the subscription and membership in trade associations, magazines, etc.
- Route telephone and emails
- Support HR services and employee related matters when necessary
- General administrative support when required
- Coordinate office activities and operations to secure efficiency and compliance:
- Welcome visitors and provide assistance as needed
- Open, sort and distribute mail and other correspondence to the right person
- Manage suppliers and keep stock of office supplies and place orders when necessary
- Manage facilities (maintenance, cleaning services, etc.)
- Administrative support for the fleet
- Organizational support in the on and off boarding of employees
Your profile
- Bachelor’s degree (business, administration or related field) or similar by experience
- First proven experience in general administration
- Fluent in English and Dutch with a good level of French
- Good use of Microsoft tools
- Highly developed organization skills encompassing a high degree of accuracy and good attention to detail
- Ability to maintain confidentiality, integrity, diplomacy and tact at all time
- Capability to work independent with proactive approach to work activities
- Excellent team player with strong communication and relationship management skills
- Open and adaptive to change
Offer
Our client, located in Evere, offers you:- A permanent contract
- A fulltime position with a great variety of accountabilities and exposure to internal and external contacts. You may expect a flat hierarchy and cooperative management style and an open, appreciative and family oriented company culture
- The opportunity to work in an entrepreneurial, international and multicultural environment
