Management Assistant

Our client an organization clearly committed to the energy transition with ambitious investment programs. As a financial holding/shareholder, they are looking for a legal administrative assistant who will provide versatile administrative support for their activities. In this role, you will proactively assist the Secretary and General Secretary in their duties.


  • Prepare the calendar of meetings of management bodies/boards of directors/committees/...;
  • Draft and send invitations and other correspondence relating to these management bodies, taking strict account of all legal and statutory deadlines and obligations (e.g. recording attendance, etc.);
  • Ensure the logistics of meetings, whether physical, hybrid or remote, and contribute to their smooth running;
  • Contribute to the follow-up of decisions and actions taken at meetings;
  • Exchange information and documents with Board members) on aspects such as accounting, taxes, annual accounts, etc;
  • Monitoring service providers (e.g. lawyers, consultants, translation agencies, IT support), including placing and monitoring orders (services, commissary, catering, etc.);
  • Collect, dispatch and archive mail, e-mails, invoices and other documents;
  • Prepare and provide periodic information to external parties, including publications in the Moniteur belge and information for banks;
  • Management of the extranet (SharePoint) and OneDrive environment of the holding companies;
  • Eventually: preparation of minutes of board meetings.

Your profile

  • Bilingual FR/NL (oral and written) - knowledge of English is a plus;
  • Ability to establish links, to distinguish the essential from the secondary and to keep an overview;
  • Autonomy, pragmatism and initiative;
  • High level of administrative accuracy and punctuality;
  • Good writing skills;
  • Good interpersonal skills;
  • In-depth knowledge of MS Office environment (including Teams, SharePoint);
  • Familiarity with the institutional environment;
  • (Para-)legal training is an asset.


  • We offer you a permanent contract from day one;
  • A one-year assignment with possible extension;
  • An attractive gross salary;
  • A fixed expense allowance;
  • Meal vouchers;
  • Hospitalization and group insurance;
  • 12 ADV days in addition to the statutory 20 days.

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