Administrative Coordinator
Brussels
Temporary term
Selection & Interim
Our client, international economics consultancy, is looking for an Administrative Coordinator.
As our Administrative Coordinator, you will be exposed to a broad scope of office management, personal assistant and accounting topics and tasks, ranging from ensuring the common office breakfast, booking journeys for colleagues, assist auditors, registering employees with the Office National de Sécurité Sociale (ONSS) to planning events for clients. You will collaborate closely with the rest of the Office Management and Finance teams to ensure the company deliver high quality in everything we do
As our Administrative Coordinator, you will be exposed to a broad scope of office management, personal assistant and accounting topics and tasks, ranging from ensuring the common office breakfast, booking journeys for colleagues, assist auditors, registering employees with the Office National de Sécurité Sociale (ONSS) to planning events for clients. You will collaborate closely with the rest of the Office Management and Finance teams to ensure the company deliver high quality in everything we do
Description
- Always ensure a tidy and welcoming atmosphere on the premises for guests and employees.
- Welcome and help all visitors to the office, order taxis, handle parcels (receive, pick up and send), and prepare beverages and other items for external meetings.
- Liaise with external vendors regarding day-to-day office operations and devices.
- Manage travel planning, bookings, and expenses.
- Plan and execute internal and external events.
- Provide calendar management support to the partner in charge of the Brussels office.
- Participate in work regarding HSE, SBA and work environment assessments.
- Ensure registrations and the Annual Report for Internal Service for Prevention and Protection at Work.
- Admin support to the accounting team liaising with suppliers, bank, auditors and Belgian authorities and ad hoc support.
- ONSS declaration and monitoring.
Your profile
- Excellent English and French language skills, written and spoken.
- Some knowledge of work or collaboration within office management functions.
- Experience in liaising with Belgium authorities.
- Some insight into calendar management for a high-level manager.
- Good communication skills and a understanding of organisations.
- A service and solution-oriented mindset, with an eye for detail, and strong execution skills.
