Management Assistant (Part-time)

Our client, active in the financial sector, is looking for a part-time Management Assistant. In this role, you will be responsible for providing comprehensive administrative support to Client Relationships Managers. The duties and responsibilities are very broad and will also evolve with time!

Description

  • Managing calendar with an understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of Client Relantionship Managers’ time.
  • Managing and screening all calls and mail,
  • Developing working relationships with clients, other Client Relationship Manager’s and other members of staff.
  • Welcoming visitors
  • Coordinating room reservations and logistics
  • Maintains active communication to ensure adequate service level
  • Organizing and maintaining filing system
  • Handling incoming and outgoing mail as well as e-mails
  • Preparing PowerPoint presentations
  • Managing the client database

Your profile

  • Ideally : secretarial degree/certificate, at least five years progressive secretarial experience (partly in a professional services firm preferred)
  • Excellent written and spoken French
  • Superior administrative skills
  • Having an affinity with numbers
  • Superior communication skills, informally within the firm and with clients. Deal well with ambiguity
  • Ability to comprehend both the context and specifics in problem-solving situations
  • Organization and time management capabilities
  • Prioritization of multiples tasks with long- and short-term response requirements
  • Excellent detail orientation and accuracy
  • Ability to contribute and work cohesively in a strong team playing environment
  • Competent and professional bearing towards clients and colleagues
  • Service-oriented and proactive, self-starting attitude
  • Independent and structured work style; Effectiveness in priority setting and coordinating workload, ability to meet deadlines
  • Ability to work under occasional stress
  • Flexibility and responsiveness, maturity, reliability and absolute trustworthiness
  • Dedication and motivation

Offer

Our client offers you a part-time permanent contract in a very stable environment.

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