Office Manager

Our client, the Brussels' branch of Japan's largest bank, is looking for an office manager. In this role, you will have the opportunity to have varied responsibilites.
Our client's values are the following: integrity, responsibilty, professionalism and teamwork.


Conduct all non-personnel expenses administration, including the consolidated General Administration budget application and follow-up utilisation under the supervision of the Deputy Head of Belgium:
  • Manage and process invoices payments for personnel and non-personnel expenses through
local cash management system.
  • Manage all investment applications (Ringi) and bookings
  • Manage office investment inventory
  • Follow-up suspense accounts of Finance and General Administration
  • Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
  • Ensure accurate and timely submission of financial information to local management and to external regulators/institutions
  • Maintain the general ledger accounts
Management of office utilities and facilities
  • Ensure accurate vendor management
  • Liaise with external suppliers concerning purchase office equipment and supplies ensuring operational efficiency
  • Examine and renew maintenance agreements, rental and insurance contracts
  • Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
  • Ensure a professional car park management (insurance, taxes, damage reports, etc)
  • Process the outgoing and incoming mail
  • Organise internal/ external events such as client incentives, client events and Corporate Social Responsibility activities
  • Take responsibility for the maintenance of the Brussels Branch archives
  • Ensure compliance with the company’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements

Your profile

  • Excellent communication and written skills in English and (French and/or Dutch)
  • Ability to build professional relationships quickly
  • Numerically competent
  • Analytical skills
  • Ability to work accurately with excellent attention to detail
  • Flexible working style and positive team player
  • Process driven
  • Knowledge of accountancy practices and principles
  • Strong organisational skills


Our client offers you a permanent contract with a very interesting package.

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Hi, I'm Camille Francq, senior career advisor,
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