HR & Finance Manager

Description

• Ensure the smooth running of all operations, processes and procedures in place and aligned to local business needs and the EMEA/MBE HR strategy
• Complete payroll process for local and expatriates with accuracy. Escalate issues to the Country Head where necessary
• Manage and process OVS bookings (personnel and non-personnel expenses, rent payments, withholding tax, social security provisions, etc)
• Manage the recruitment process in collaboration with external stakeholders
• Develop and organize a training plan to the employees in order to enhance the knowledge and skill requirements of the business
• Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax…)
• Manage the immigration process in collaboration with external stakeholders if applicable and Tokyo HO including legal requirements, setting up of the individual and the family, overall expenses and work related
• Support the annual performance process including performance, salary, bonus, promotions and job descriptions
• Support the Country Head in the preparation and control of the annual HR Budget
• Deliver relevant reports (statistics, regulatory) to the Country Head, MBE and external stakeholders/ authorities (NBB, Febelfin, FSMA)
• Ensure Workday data is accurately maintained and provide administrative support for all employees in Brussels Branch in relation to any Workday queries, escalating to the Workday team in London where necessary
• Ensure the Time Management is accurately maintained and provide administrative support for all employees in Brussels Branch
• Carry out the on-boarding and off-boarding processes for local employees and expatriates in Brussels Branch including conducting induction plan, delivering trainings and exit meetings

• Conduct all non-personnel expenses administration, including the consolidated General Administration budget application and follow-up utilisation under the supervision of the Deputy Head of Belgium
• Manage and process invoices payments for personnel and non-personnel expenses through local cash management system.
• Manage all investment applications and bookings
• Manage office investment inventory
• Follow-up suspense accounts of Finance and General Administration
• Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
• Ensure accurate and timely submission

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Your profile

• You are fluent in English and Dutch or French
• You have experience in finance and HR
• You are able to build professional relationships quickly
• You are numerically competent
• You have great analytical skills
• You are able to work accurately with excellent attention to detail
• You are process driven
• You have knowledge of accountancy practices and principle

Offer

Our client offers you a permanent contract in a international company that attaches great importance to tis core values: integrity, honesty and customer-focus. The company is located in Brussels and offers a varied position with responsibilities.

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