Legal secretary

In more than 65 years of practice, our client has gained a national and international reputation for vigorous representation of clients before governmental agencies, successful advocacy in litigation and arbitration, and creative and practical advice in guiding business transactions. They are looking for their next legal secretary!

Description

Working within International departments:
  • Provision of high-quality secretarial service ;
  • Accurate typing of letters and documents ;
  • Modifying documents ;
  • Managing agendas ;
  • Taking telephone messages and reporting to fee-earner, monitoring calls when appropriate ;
  • Dealing with incoming emails and post ;
  • Time Recording in Intapp: Inputting timesheets for fee-earner(s) when applicable ;
  • Maintaining filing system for fee-earner(s), creating new files and archiving old files ;
  • Archiving of files ;
  • Assist on court filings ;
  • Organising travel at the request of the fee-earner(s) ;
  • Organising seminars and presentations if applicable ;
  • Keeping contact lists up to date ;
  • Liaising with marketing department for appropriate up to date material ;
  • Arranging meetings, both internal and external and managing and coordinating appointment diaries and ensuring partner is well prepared for meetings ;
  • Welcoming and looking after visitors ;
  • Providing updates on the progressing of a variety of matters ;
  • Work in a team with other secretaries within the department when there is spare capacity ;
  • To assist other department fee-earners(s) when other secretaries are on holiday or away from the office ;
  • Any other tasks requested by fee-earner(s).

Your profile

  • Excellent spoken and written knowledge of English and French, German a plus ;
  • A professional attitude and able to liaise with people at all levels ;
  • Ability to work autonomously and manage projects is essential ;
  • Possesses excellent secretarial skills ;
  • Accuracy and use of initiative essential ;
  • Excellent organisation skills ;
  • Cheerful, cooperative personality ;
  • Good attendance record and punctuality ;
  • Flexibility about working late occasionally if required ;
  • Demonstrates effective use of computer and computer programs ;
  • Relevant work experience in a legal, or professional services firm a plus ;
  • Good and motivated Team Player ;
  • Good knowledge of MS Office (Word, Excel, PowerPoint).

Offer

A challenging role, an attractive salary package with many benefits and much flexibility.

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