Management Assistant

Reference: 10030777

Brussels

Temporary term

Selection & Interim

One of our clients, active in the architectural sector, is actively looking for a versatile Management Assistant.

Description

In this role, you will perform a variety of administrative and organizational tasks, ensuring that the architecture and administrative
and the administrative cell have the necessary resources they need to accomplish their mission.
mission.
You therefore occupy a central role within the agency. Economic efficiency, social equity and environmental quality
quality will guide him or her through the following missions:

General secretary:

Reception of visitors and management of meeting rooms
Taking telephone calls and transferring them to employees
Management of incoming and outgoing mail, couriers, shipments, ...
Management of material, orders, logistics; regular contacts with suppliers
Participation in certain meetings and drafting of minutes
Management of the associates' agenda
Organization of trips abroad: booking of trains, hotels, etc.
Follow-up and updating of contact information for employees, clients, suppliers and external partners

Administrative management:

Creation, implementation, control and modification of procedures necessary for the smooth running of the office
Follow-up of incoming invoices and validation process in dialogue with the office manager
Follow-up of general project management procedures
Within the framework of public procurement, assistance in the preparation of bidding documents
Supervision of paper archiving
Support and occasional help concerning IT & licenses
Assistance in real estate management: rental announcement, follow-up of rent and maintenance works

Human resources management: