Executive Administrative Assistant

Description

Your responsabilities will required you to :

• Secretarial and reception work for multiple supervisors (phone and mail handling, filing, support of meetings, travel arrangements);
• Resolving day-to-day administrative and operational matters;
• Coordinate office staff activities to ensure maximum efficiency;
• Business Reimbursement Report (expense reports, leave, etc.),

· Assistance in administrative matters to all the departments;

• PA to the CEO (and help to the 2 Managing Directors),
• Monitor payment of the invoices;
• Preparing bank instructions, follow-up, control of bank transactions and payments;
• Help manage and review the administrative and legal formalities (such KYC, FATCA, RBE, BE, ect..);
• Drafts POA, NDA, Agreement, formatting reports, notes, letters, etc;
• Interactions with different external advisors: external auditors, law firms and notary

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Your profile

You have competencies to :

• At least 2 years of relevant experience (proven office management, administrative or assistant experience);
• Excellent level of English and French is necessary requirement. German or any other language would be an asset;
• Excellent time management skills and ability to multi-task and prioritise work;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
• Strong organizational and planning skills;
• Proficient in MS Office;
• Computer skills and knowledge of office software packages.

Offer

Permanent job in a dynamic environment. Our client is a real estate investment, development and asset management firm that operates across Europe.

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