Administrative Employeee Automotive

Are you looking for an energetic, innovative and international environment that encourages personal development and growth? Do you enjoy working in a solid company with high standards where every team member is valued? Then the position below is probably something for you! As an Administrative Assistant Automotive you are responsible for managing and executing the operational processes around the rental of short term cars.


  • You organize the reservation, delivery and collection of rental cars
  • You conclude rental agreements and enter transport orders
  • You take care of the daily follow-up of the overrun list regarding rental periods
  • You provide commercial information to customers and prospects
  • You coordinate the deployment of vehicles in the context of Flex Mobility so that customers have a (rental) vehicle available on time and you take care of the corresponding administration
  • You take care of the planning and deployment of drivers and carwash employees
  • You take the necessary actions to optimize the capacity utilization such as switching cars to be removed or rented
  • You approve intercompany invoices and check drivers' invoices
  • You act as a back-up in the execution of various administrative tasks in the context of the monthly closing
  • You ensure the initiation and registration of requests and/or complaints
  • You actively participate in departmental meetings or other internal meetings
  • You manage internal processes and are the point of contact for this. For this you are in direct contact with the IT department abroad

Your profile

  • You have affinity with the automotive sector
  • You have excellent communication and administrative skills.
  • You have a very good knowledge of Dutch and English, and you can communicate in French.
  • You have problem solving skills
  • You are stress resistant and flexible
  • You have a strong affinity with IT and applications. In addition, you have a very good knowledge of Excel/Word
  • You are very accurate in your work and you have strong organizational skills
  • You are an energetic person and your enthusiasm is contagious


  • An indefinite contract or the possibility to start on an interim basis
  • A competitive salary, supplemented with extra-legal benefits such as group and hospitalization insurance and meal vouchers
  • You enjoy an intensive training 'on the job' and afterwards also permanent training opportunities
  • Through a cafeteria plan you have the possibility to choose a lease car

Apply How can I help you?