Secretary

Description

• Full administrative and organizational support for one or more partners in Luxembourg and for the assigned lawyers under his/her responsibility,
• Be the contact person for the partner's team and the assigned lawyers, assisting them and facilitating their daily life,
• Managing the partner's agenda and making appointments,
• Planning and organizing meetings and conference calls,
• Proactive management of emails and letters from clients (Engagement letters, KYC document collection etc...),
• According to the requests, insertion in the time management system of the time sheets of the partners and / or counsels,
• Pro-active classification of documents and archiving if necessary,
• Preparation, layout and modification of documents, reports, letters, correspondence etc..,
• Opening of files with the accounting department,
• Taking phone calls in case of absence of lawyers, follow-up of requests,
• Preparation of PPT presentations,
• Assisting in the administrative management of the department,
• Being the contact person for the accounting department: preparing pre-bills, checking them with your partner/counsel and following up with the accounting department,
• Preparation of engagement letters and checking them with the partner in charge,
• Organization of business trips [Find the best itinerary (plane, train etc..) and book it; Find the most appropriate hotel and book it; Prepare travel documents (schedules, addresses and contacts)].
• Be the contact person for meetings between departments (in relation with the BD),
• Entering contacts in the Interaction database and entering follow-ups of meetings or business trips,
• Registering lawyers for various seminars, presentations and conferences and organizing travel, if necessary,
• Management of visas and other expenses for the lawyers designated under his responsibility,
• Filing of RCS applications as required

• Calculate your travel time
  Starting point

  Departure time

  Calculate

Your profile

• Junior profile with or without first experience
• Fluent in English and French

Offer

We are offering an interim assignment in a renowned law firm in Luxembourg.

Apply How can I help you?