Secretary

Full administrative and organizational support for one or more partners in Luxembourg and for the assigned lawyers under his/her responsibility,Be the contact person for the partner's team and the assigned lawyers, assisting them and facilitating their daily life,Managing the partner's agenda and...

Description

  • Full administrative and organizational support for one or more partners in Luxembourg and for the assigned lawyers under his/her responsibility,
  • Be the contact person for the partner's team and the assigned lawyers, assisting them and facilitating their daily life,
  • Managing the partner's agenda and making appointments,
  • Planning and organizing meetings and conference calls,
  • Proactive management of emails and letters from clients (Engagement letters, KYC document collection etc...),
  • According to the requests, insertion in the time management system of the time sheets of the partners and / or counsels,
  • Pro-active classification of documents and archiving if necessary,
  • Preparation, layout and modification of documents, reports, letters, correspondence etc..,
  • Opening of files with the accounting department,
  • Taking phone calls in case of absence of lawyers, follow-up of requests,
  • Preparation of PPT presentations,
  • Assisting in the administrative management of the department,
  • Being the contact person for the accounting department: preparing pre-bills, checking them with your partner/counsel and following up with the accounting department,
  • Preparation of engagement letters and checking them with the partner in charge,
  • Organization of business trips [Find the best itinerary (plane, train etc..) and book it; Find the most appropriate hotel and book it; Prepare travel documents (schedules, addresses and contacts)].
  • Be the contact person for meetings between departments (in relation with the BD),
  • Entering contacts in the Interaction database and entering follow-ups of meetings or business trips,
  • Registering lawyers for various seminars, presentations and conferences and organizing travel, if necessary,
  • Management of visas and other expenses for the lawyers designated under his responsibility,
  • Filing of RCS applications as required

Your profile

  • Junior profile with or without first experience
  • Fluent in English and French

Offer

We are offering an interim assignment in a renowned law firm in Luxembourg.

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