Management Assistant

Looking for a job as management assistant in Brussels?

Description

Our client, active in the insurance sector, is actively looking for a Management Assistant.
You would work under the supervision and with the Senior Management Assistant to provide high level support to a busy, engaged, and collaborative multicultural Team in an exciting international Business environment.

Primary Responsibilities
  • Acting as a point of reference to guide and advise others to ensure the sharing of various processes and best practice.
  • Providing extensive support to Managers and teams as required:
Support for PowerPoint presentation, Word documents and Excel support as a Helpdesk MSOffice,
Completion and monitoring of travel expenses, and work with the Finance Team within the processes in place,
Providing translation in English and Dutch/French,
Assisting in organising travel itineraries for members of the team, ensuring travel and accommodation
  • Assisting in organising internal and external meetings, ensuring:
Registration and planning potential travel arrangements,
Organising when needed administrative arrangements to enable the meeting to run well,
Book venues and meeting rooms,
Plan necessary IT equipment, catering, etc.
  • Assisting in organising departmental business and social events (in person and online) including venue, catering and speakers ensuring a delivery to a high standard and within budget.
  • Assisting in being the first contact of suppliers by:
Fleet management,
Complying with Procurement processes,
Following up stocks and invoices.
Assisting in various office tasks such as filing, scanning, archiving.
  • Developing a close working relationship with the team.

Your profile

  • Excellent English (writing, reading, listening, and speaking)
  • Excellent skills in one of the official Belgium languages (writing, reading, listening, and speaking) with a preference for Dutch
  • Excellent Word, Excel, PowerPoint, Teams, and Outlook Skills
  • Discretion and professionalism
  • Strong organisational and prioritisation skills
  • Flexible and adaptable
  • Strong interpersonal and communication skills (face to face, telephone, written)
  • A proactive approach to problem-solving with strong team skills

Offer

Our client is located in Brussels and offers you a permanent contract with loads of evolution possibilities.

Apply How can I help you?