Practice Support Coordinator

Reference: 10029691 BrusselsBrussels FreelanceFreelance OutsourcingOutsourcing
For our client active in the legal sector we are looking for a Practice support coordinator.


This position is responsible for providing proactive practice support and administration support to the lawyers of the Litigation & Dispute Resolution practice (L&DR) primarily in relation to billable client work, and ensuring clients are serviced in a professional manner and in accordance with the Firm's policies and procedures. This includes being a part of a client matter team and coordinating and supporting all matter-related processes from matter inception to project completion, billing and collection, matter team support and business development support services.

Matter Management:
  • Being responsible for the matter project administration throughout life cycle, from the opening to the closing of the matter, and supporting post-closing activities such as bibling, archiving
  • Coordinating client & matter-team meetings
  • Commercials/Billing/Collections
  • Monitoring and recording project scope and adjustments, estimates, caps, billing agreements
  • Attending WIP/Debt reviews and following up on Partner actions
  • Preparing and reviewing draft bills, reviewing and following up on applicable disbursements and anticipated costs, reviewing time entries and held/missing time
  • Facilitating all Working Capital activities in collaboration with the Finance team
Business Development Support:
  • Supporting Partners and the BD team with business development activities (updating some BD and client focus materials, providing host support for events where required, facilitating updates to clients)
Matter Team Support
  • Assisting with document production and DPU liaison where necessary (proofreading, editing, comparing, amending legal and other documents, ensuring they comply with house style)
  • Assisting with signing pages where applicable
  • Assisting with e-Filing where applicable
  • Assisting with post-closing activities where applicable
Best Delivery/LegalTech/KETL Opportunities/Projects
  • Understanding and supporting the use of legal technology, including facilitation and management of solutions applied to a matter where necessary
  • Facilitating end of matter review to identify follow on opportunities
  • Assisting with the production of newsletters
  • Maintaining knowledge databases
  • Reviewing templates (proofreading, sense-checking)
  • Maintaining topic guides/information hubs on the intranet
  • Organising knowledge teams meetings and internal training sessions

Your profile

  • You have at least 3 years of work experience in a similar environment;
  • You have a good command of spoken/written English, Dutch and French;
  • You are proficient in Microsoft Office tools (Word, Excel, PowerPoint, OneNote, Outlook, Teams);
  • You have a strong sense of responsibility and excellent organizational skills;
  • You are an exceptional team player with strong collaboration and interpersonal skills;
  • You have the ability to work autonomously and take initiative;
  • You are proactive and motivated to learn;
  • You have a positive working attitude and excellent work ethic;
  • You are willing and enthusiastic to work with and support different groups within the firm as required.


Our client is active in the legal sector.
We offer you a permanent contract with a wide range of extralegal benefits.
As consultant you will carry out various assignments at our clients in a professional work environment where initiative is valued.
This project is also possible on a freelance basis.

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