Receptionist/Office manager

Are you looking for a job as office manager/receptionist in an international environment?

Description

One of our clients, one of the world's leading executive search consulting firms, is looking for a receptionist. In this role, you will report to the Administrative manager and be in contact with consultants and the staff.

Your responsibilities in this role:
  • Answer/handle all main switchboards calls in a timely and efficient manner;
  • Greet/welcome all clients/candidates and visitors;
  • Serve as first point of contact within the office;
  • Maintain external videoconferences/conference room space as well as allocation of office space for visiting consultants, clients and candidates on the office calendar(s);
  • Assist administrative manager as liaison with property management to facilitate repairs and other building-related matters affecting/pertaining to the overall general management of the office;
  • Tidy all visitor rooms, conference rooms and videoconference rooms after each use;
  • Pick up and distribute office mail, newspapers, FedEx, UPS and other packages and post mail each day;
  • Responsible for maintaining/ordering all office supplies, production room materials, café grocery orders and other materials, as requested;
  • Facilitate service calls on office equipment and maintain required meter readings for copiers, postage machine, binding equipment, AED machine and individual office printers;
Assist Executive assistant staff with the coordination/preparation (set-up/breakdown) of client, candidate and other visitor meetings taking place within the office, to include catering requirements for office, client and/or search committee meetings;
  • Provide administrative assistance to consultants, visiting consultants, administrative manager and Executive assistant staff with search-related production requirements and data entry.

Your profile

  • You have an excellent level of English;
  • You already have experience as a receptionist/offcice manger;
  • You exhibit a positive, professional and poised presence, both on the phone and in person;
  • You demonstrate proficient knowledge of all Microsoft Suite applications (Word, PowerPoint, Outlook, Excel;
  • You demonstrate exceptional verbal and written communications skills, to include grammar, language and editing skills;

Offer

Our client located in Brussels offers you:
  • A long-term contract;
  • A workplace easily accessible with public transportation;
  • The opportunity to join a dynamic and fast-paced international environment.

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