Office Manager

Looking for a new opportunity as an Office manager in an internation environment?

Description

One of our international clients active in public relations is actively looking for an office manager. In the context of this role, you will directly report to the Managing Director.

Your responsibilities:
Office management:
  • Manage the day to day operations in office (post, invoices)
  • Work with external IT consultant to ensure team has continuous access to hardware/software and IT support
  • Order office supplies & equipment as needed and aligned with the budget
  • Manage the meeting rooms
  • Answer incoming calls
  • Liaise with local suppliers/contractors
  • Welcome clients & visitors, organise taxis, etc
  • Ensure global group procedures are put in place and respected
  • Responsible for developing and implementing (Brussels) office procedures/guidelines for employees
  • Maintain a safe and secure working environment
Finance and HR Support:
  • Process incoming invoices & liaison with Finance team in Dublin
  • Update business development pipeline document
  • Produce monthly productivity reports (monthly hours + specific client hours)
  • Work with Group HR Director to provide admin support as needed
  • Keep track of Brussels team annual leave & sick leave and report to payroll
Team/internal communications:
  • Gather information across offices and send out Group internal weekly newsletter
  • Organize arrival + training of new staff members (Welcome check-list, XperienceHR, Phones, SharePoint)
  • Organize and schedule team meetings
  • Organize occasional staff events (Staff activities, training sessions, Christmas party, leaving drinks)
  • Renew European Parliament badges
Event:
  • Organise and deliver in-person events and online events via Zoom to support HB’s marketing and business development
  • Work with Marketing lead to ensure visibility on HB’s social channels for events activity

Your profile

  • You have an excellent level of English and a good level of French;
  • You already have administrative experience;
  • you have very good organizational and time management skills;
  • You aenjoy working in teams.

Offer

Our client is based in Brussels and offers you:
  • A long-term contract;
  • An attractive salary package;
  • The opportunity to work in an international and multicultural environment.

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