Office Manager

For a great consulting firm based in swanky Ixelles and collaborating with the various EU institutions, we are looking for an English speaking office manager to take charge of the brussels office, assist the local team of 8 and to collaborate with the international team. Looking for someone dynamic, proactive and with a great can do attitude.


Our client is a consulting company providing independent legal and strategic policy advice to businesses and organisations. They work with small and medium sized enterprises, industry coalitions and global tech giants, as well as EU institutions and policymakers. They enable organizations to improve their understanding and engagement with EU institutions. They are looking for an Office Manager who will be in charge of supporting the development and implementation of HR initiatives and ensuring they smooth running of the brussels office and the remote team.

Your profile

Office Management
• Support in the organization of team events and activities; assist with co-ordinating of meetings and events
• Manage office operation (supplies, orders & deliveries, coordinate office facilities and equipment, etc..)
• Organise training, travel and hotel bookings, business lunch/dinners, events
• Manage incoming and outgoing invoices, update invoice and expenses database budget
• Maintain and update records, documents, inventories and databases.
• Create and maintain storage and retrieval filing and archive systems (both online and offline)

HR management
• Prepare and manage contracts and HR documents
• Update and keep track of internal databases
• Payroll: onboard and outboard team members, prepare the monthly Payroll, follow-up the cases with
social secretary
• Onboarding & Outboarding: ensure a smooth arrival & exit for team members
• Be the key person for staff requests on payroll, and IT.
• Manage all the accounting tasks and relations wit the company auditors

Skills and experience
• Administrative and accounting qualifications and experience: minimum of 3 years
• Ability to communicate in at least English
• Flexible and adaptable to multi-cultural environments
• Ability to prioritise tasks, work independently, not afraid of asking questions, results-driven, honest and
• Required: MS Office, cloud system, Adobe. Advantage: using Apple/MacOS


• A part-time (20hours per week) interim contract that could lead to a perm position for the right person.
• A competitive salary package with benefits
• A friendly and open company culture

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Hi, I'm Tess Guetat,
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